Last week my boss asked if I was willing to extend my part-time consulting contract for one more year. He very nicely told me how grateful he was that I had come back to work in the subway schedules department, and how I had provided invaluable assistance to the staff by trouble shooting their software problems (the important, but unofficial, part of my old job). After I agreed to one more year, he told me that he was very busy and asked me to write the memorandum to request that the state Board of Ethics grant me another waiver so that I could continue working.
In theory, writing the memo was no big deal. One paragraph stating why they hired me back in the first place, the second paragraph with a flowery description of what I’ve done for the department, the third paragraph outlining what they expect me to do in the next year (oversee the installation of a new proprietary software program), and the fourth paragraph closing with why it is important that the contract be extended. Standard bureaucratic drivel.
When I was in charge of the department, I wrote a hundred similar memo’s to HR to hire and promote managers. The memos were slightly formal and stilted.
I got hung up on the first sentence. The one that started with “The purpose of this memorandum is to request that Ms. Jamie Ray’s Contingent Temporary Employee contract be extended for an additional year.” Four paragraphs of writing about myself in the third person with Ms. and she used collectively eleven times. It was a strong and convincing memo, but it sounded off-key to me. I’m not that person any longer. I don’t think of myself as she or her or Ms. Continue reading